What you can do yourself, we explain for free. What you cannot, we guide you through it.
12 self-check items with scoring. Judge your compliance readiness in 10 minutes: what you can fix in-house, what depends on suppliers, and what needs external help.
Open the Checklist (printable)The step most factories get stuck on: how to convert forestry permit boundaries into WGS-84 coordinates? When are polygons required? Can a phone GPS be used? All answered below.
Read it nowBenchmarked against ISO-style documentation: EUDR due diligence procedures, supplier management, 5-year record retention, DDS workflow — our full documentation framework, open for all.
Read it nowThe regulation text, the Commission's EUDR pages, the information system (TRACES), the country risk benchmarking list — first-hand sources for your compliance officer.
View links| Sourcing scenario | How to do it |
|---|---|
| Own forest land / own plantations | Walk the plot boundary with a GPS phone app (e.g. a surveying app) or handheld GPS, record the track and export coordinates; or convert the forest tenure certificate's cadastral map |
| Domestic purchases (farmers / forest farms) | Require the upstream party to provide the harvesting permit + tenure/cadastral information; use the boundary description + cadastral map to draw the polygon on a surveying platform, then export WGS-84 coordinates |
| Imported raw materials (Russian / SE Asian / South American) | Require foreign suppliers to provide a plot-coordinate table in EUDR format; older coordinate systems (e.g. CGCS2000 Gauss-Krüger projection, Russia's Pulkovo) require a projection conversion to WGS-84 |
A fully functioning EUDR documentation system contains at least:
| Document | Purpose |
|---|---|
| EUDR management manual / policy | Management commitment, responsibilities, objectives |
| Due diligence procedure (SOP) | The full workflow: information collection → risk assessment → risk mitigation → DDS submission |
| Supply chain traceability procedure | Supplier qualification, batch-to-plot mapping, mixed-sourcing management |
| Supplier commitment letter / declaration template | Written upstream commitment to deforestation-free, legal sourcing, plus coordinate data |
| Geolocation collection and conversion guide | Standard format sheets (Excel template), coordinate conversion rules |
| Risk assessment and mitigation record sheets | Per-batch documentation per Articles 10/11 |
| Record retention rules | 5 years (statutory), including DDS numbers, coordinate tables, satellite screenshots, contracts and invoices |
| Training records + internal audit + management review | Prove the system "actually runs" — essential for customer audits |
Seven deep-dive guides targeting the questions exporters ask most:
| Guide | For whom |
|---|---|
| EUDR for wood & furniture exporters | Timber, plywood, furniture, wooden toys (HS 44 / 94) |
| EUDR for coffee & cocoa exporters | Cooperatives, smallholder plot mapping, blends |
| EUDR for rubber & palm oil producers | Tyres, gloves, latex, CPO — Southeast Asia focus |
| DDS declaration step-by-step guide | Who submits, data package, common mistakes |
| Geolocation requirements guide | WGS-84, polygons, coordinate conversion traps |
| Supplier verification for EU importers | Audit your Asian suppliers' EUDR data |
| Bamboo & rattan: what's out of EUDR scope | Bamboo/rattan exemption rules, composites with wood parts |
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